A funny new meme popped up on Facebook and the internet a few weeks ago, and now seems to be everywhere.
What do you think? Accurate or not? Have you seen one that applies to what you do?
Docu- where?
A methadone clinic in Pittsburgh, PA adopts DocuWare application to manage their accounts payable process. Craig Locklear, Regional Sales Director for DocuWare Corporation, writes,
Not your average target for a document management solution? Think again! All companies, even non-profits, are screaming for assistance in managing payables. This solution wrapped in less than 30 days after a quick assessment of their process. There are opportunities in ALL markets!
Yet another interesting application of DocuWare. You can find a searchable database of customer case studies here.
Seamless Integration of DocuWare and Outlook
Do you want to easily manage and store your email without leaving the familiar Outlook environment? It’s easy with DocuWare CONNECT to Outlook. Users can archive email along with attachments directly out of the Microsoft application and into one central document pool.
Searching in DocuWare using this new tool is equally simple, offering significantly more search options than Outlookâs regular search functionality. Click here for the press release.
CONNECT to Outlook is one of the new modules of DocuWare 5.1c(SP1). Learn more at CeBIT (Hanover, Germany, March 6-10).
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Delta Chemical: DocuWare Case Study
Delta Chemical Corporation, a manufacturer of industrial and consumer grade sodium hypochlorite, was running out of storage space. They had more paper documents than places to store them. As a small company, they didnât want to add more man-hours to the task of storing and managing their documents but rather wanted to invest in a solution to automate these processes.
Delta Chemical needed to find a document management solution that could be integrated into their existing custom software programs, including their accounting system. Because Deltaâs products are sold by weight and priced on the content of active ingredient, the company needed a solution that could accurately link their sales and accounting documents such as invoices and bills of lading, with documents like weight certificates and certificates of analysis, in order to streamline the management of information and improve their billing processes. â¨â¨
To automate Deltaâs workflow and eliminate their dependence on paper documents, DocuWare and a Panasonic Kvs2046c scanner were implemented. Today, once an order is placed, test results or a certificate of analysis is created and stored in DocuWare. The weight certificate is stored in an open order system until the invoice for that order has been created. The order number is added to both the invoice and certificate. Once the order number has been input, the documents are processed in the accounting program and automatically indexed and stored in DocuWare. DocuWareâs solution has improved information access and sped up cash flow through the use of electronic invoicing.
“Having DocuWare integrated with our existing software applications was our objective from the very beginning and was easy to achieve,” said Bob LeBrun, Manager of Information Systems for Delta.
DocuWare Info Seminars: 2012 Dates
Itâs 2012 and again (nearly) everything comes down to money. DocuWare and its sales partners want to help your company make more of its existing capital. Learn about hard cost saving and just as important, get an understanding of how a powerful document management solution can help you improve customer service (which leads to better customer retention rates), increase productivity, and overall have a positive impact on your bottom line.
Attend one of the many upcoming DocuWareâs Info Seminars. To review dates and locations in your area go to www.docuware.com and check the list on the right side banner: Get In Touch With Us. Click on âmoreâ to see a complete listing.
5 Reasons to Use DocuWare in Place of the LOB Application Plug-In
by Scott Lewis, Regional Sales Director
Many line of business (LOB) applications such as accounting, legal case management, ERP, etc. offer a "document imaging" plug-in or module. Why should you use DocuWare instead of the plug-in? There are multiple reasons:
1) Multiple File Format Support
Many LOB applications will handle only a limited number of files such as TIFF, PDF, or Word. Using an application such as DocuWare allows you store many different file formats without having to convert, print and rescan, or store external to the application.
2) Flexibility
A LOB application with an imaging module can tie the business to that application long term or result in a loss of investment if they are to switch to a different LOB application. Using DocuWare allows them the flexibility to choose the best LOB for the office and DocuWare for long term management of documents and content. With a tool like Smart Connect, DocuWare can integrate with the LOB application and act as an "imaging module" while protecting their investment.
3) Unlimited Workflow, One Solution
A LOB application's workflow is limited to the types of documents that it can store as well as the licensed users for the LOB application. Having too many users in the LOB application may result in an added expense or open up confidential info to users that would not otherwise need access. DocuWare's security features allow businesses to have one company-wide solution instead of several different products for different departments with their LOB application(s).
4) Multiple Search Options Viewed in One Place
DocuWare can return several different document types, i.e. PO, AR invoice, AP Invoice, check, etc. with one search as opposed to having to look in the LOB application for part of the information, and then other repositories if the information is stored elsewhere.
5) Safe and Secure
DocuWare offers your organization true lower total cost of ownership, improved document security, protection against LOB changes, and better functionality resulting in improved customer service, better adherence to compliance requirements, and an overall better solution to your document imaging and content management requirements.
Hopefully, this will help you get a better understanding of how to get the most out of your LOB application with DocuWare. Send us your thoughts, ideas or questions here or via Twitter.
Designed for Success: Jaya Apparel Group Case Study
Jaya Apparel Group, a designer and manufacturer of clothing for boutiques and large department stores, needed an electronic document management system to improve their workflow by routing documents through a multi-step process, without using email. The solution needed to integrate with their AS/400 based ERP system and be able to automatically index and archive Electronic Data Interchange or EDI transmissions, and serve as an archive for hand-written documents which would be scanned and imported. Additionally, the company wanted a solution that could be tailored for their use without custom programming.
DocuWare was implemented, along with two scanners and two existing MFPs. Today, EDI information is automatically indexed and stored in DocuWare. Hand-written information such as customer POâs from their 800 boutique customers are manually indexed, serving as a permanent record of which orders were placed. The almost instantaneous access to order information for both the customer service department and accounting department offsets the time spent on manual indexing. By using electronic filing and digital workflows, the company has a searchable, permanent record of every transaction.
“Our DocuWare solution has been more effective than I imagined after I saw the demo,” said Don Lewis, chief financial officer at Jaya Apparel Group. “It has paid for itself within six months. Our Return on Investment with DocuWare has been very dramatic.”
See more DocuWare case studies here.
Strength through Innovation: DocuWare Case Study
Thanks to dental company BEGOâs central document pool, their network of sales partners operating in over 100 countries now have quick round-the-clock access to detailed device documentation.
Requirements: To continue to be internationally competitive in the future, dental company BEGO is not only setting the bar high for its Production and Research & Development departments, but for its Administration and IT teams as well. Companies in the dental industry must, for example, comply with extensive documentation requirements. This led to the explosive growth of the globally expanding companyâs paper archives. It also meant long search times for documents to answer customer inquiries, taking up way too much time at the companyâs Bremen, Germany headquarters.
Solution: Today, staffers from all departments use their familiar ERP user interface to access information from the central document pool. DocuWare Web Client is used by sales partners and service stations from over 100 countries to access detailed device documentation â from anywhere, at any time.
Benefits: Everyone is enjoying new shortcuts: since DocuWare was implemented, several workflows were simplified, such as order processing. Since they have no more need for a paper archive today, the dental company saves enormously in space and costs. The DMS investment â just as was initially forecast in their ROI calculation â was amortized in 15 months.