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4 Reasons Why Cloud Document Management is a Killer App

By Thomas Schneck • August 7, 2018 at 9:22 PM

I was reading the research report, 2018 Trends in Cloud Computing, published by the Computing Technology Industry Association (COMPTIA), a leading tech association that provides education and advocacy across the IT channel. There are four data points that caught my attention. They say a lot about why document management and business process automation in the cloud are so transformative for organizations.

    1. “Cloud computing has drastically changed the IT landscape. From offloading routine work to redesigning IT operations to accelerating efforts around emerging technology, cloud has driven companies towards a new appreciation for the relationship between technology and the business.”
    2. Reading on, COMPTIA sees the primary benefits of cloud computing as follows:

      Small Organizations Mid-sized Organizations Large Organizations
      Simplicity or speed in implementation Modernization of legacy IT environments Modernization of legacy IT environments
      Cloud solution is simply the better option Cloud solution is simply the better option Ability to add new capabilities or features
      Independence for business units Ability to add new capabilities or features Avoidance of software licensing/upgrades
    3. Cloud also has a profound impact on the ability of organizations to explore emerging technologies, by allowing them to do these key things:

      Key Capabilities of Cloud Technologies  
      Avoidance of software licensing/upgrades 46%
      Lower cost of exploring new technology 45%
      Consolidate data sets 44%
      Focus on innovation 40%
      Easily create testing environments 39%
      Lower barrier to software development 34%
    4. Lastly, “Email, web presence, business productivity, and collaboration are essential table stakes for today’s digital organizations, and any improvements in these applications will have broad impact.”

Why is cloud computing critical to digital transformation?

What do these four points tell us about the pivotal role that document management in the cloud plays in digital transformation?

Let me take a crack at linking them together:

The cloud allows organizations to: (1) align IT and the business, (2) modernize their enterprise technology stack, (3) and become more agile in how they deploy technology. (4) And the highest leverage place to start is with office automation – the tool kit that knowledge workers use every day.

It is that last sentence that makes cloud document management such a killer application.

Office automation combines document management and intelligent workflow to automate tedious, repetitive tasks and free up knowledge workers to focus on work that matters. It is central to a digital workplace.

The cloud allows more organizations to embrace these transformative workplace technologies than ever before by allowing them to start small, “buy by the drink,” and do all this with a minimum of IT strain. Instead of purchasing large on-premises systems and implementing complex, cross-departmental models, cloud office automation scales, no matter how small or great your business demands. This flexibility enables your teams to start small and scale as your business requires it.

The cloud drives employee engagement by allowing employees to work anywhere, anytime, and on any device. Employees are freed from the limitations of working on internal networks and this results in increased productivity. Most importantly, the cloud puts the business owner at the heart of technology decisions.

Find out more by downloading your copy of the ebook, Plan Your Move to Cloud Office Automation. This ebook defines the cloud-based tools and processes that most improve employee effectiveness and operational performance. Discover how much taking a cloud-centric approach can benefit your organization. 

 

Topics: Paperless, Cloud Content Services, Cloud

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