The Importance of Workflow

By Katelyn Smith • June 22, 2011 at 3:11 PM
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In business, workflow is the movement of documents from one person to another. This could be an invoice sent to a buyer, a payment to a supplier, or a letter to any number of recipients. These are all examples of external means of communication within an industry. In addition to these, there is a great amount of internal movement of documents within an organization. The internal workflow process starts with the creation of a document, followed by updating, review, and finally approval.
To maintain a controlled flow of information within an organization can be a difficult task. It is vital that everyone gets the documents and information that was intended for them. Organizations utilize workflow software to help serve this purpose, and to ensure that their organization continues to run smoothly.
Workflow can be summarized into three words: Capture, Management, and Distribution. Workflow software today utilizes document management systems and new technologies to take all the hard work and planning out of your workflow. Everything is stored digitally and distributed electronically.
Another of the added benefits of implementing workflow software into your business is the increase in security of your documents. Because all of your documents are stored digitally, only those with the proper permissions are allowed to access them.
Workflow has always existed in business. Workflow software is making this process an easier one so that your organization can quickly and effectively complete their work. In today’s business world, more time must be spent focusing on the work itself and not the processes that are being streamlined by the use of technology.

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