Organizing in DocuWare is a lot like everywhere else, whether it’s your kitchen, toolbox or desk: once things are cleaned up, it’s a whole lot easier to find what you are looking for. So when a misspelled company name is supplied as as an index term, related documents certainly won’t be easy to find. Making corrections along the way are certainly worthwhile to make...and quickly handled.
To prevent errors during indexing, you can create a select list for a stamp. A colleague can take the stamp and then, for example, simply choose the corresponding number from a cost center select list – no need to type it in. The stamped invoice is then displayed as usual in the list of the responsible colleague. Here‘s how it works:
Say you’d like to add a delivery note to the record of a previously stored invoice. It’s simple with DocuWare Client. Just drag the delivery slip from the basket and drop it on the invoice appearing in a result or task list. You can also decide in which order the documents should be combined. Here’s how:
More than a thousand DocuWare customers are using Intelligent Indexing today for ultra-quick document storage. This unique service reads through documents and recommends specific indexing terms. Nearly 14 million documents have already been stored and indexed with Intelligent Indexing. The service’s accuracy rate is above 80 percent. But what can you do when Intelligent Indexing is not reading the words you want it to? It’s just a matter of the right training.