DocuWare for Human Resources: Successfully Managing Applications

Tug-of-war for the best candidates, talent management and team building: How can HR professionals lead their companies successfully into the future? Digital document management is the basis for strategically realigning HR processes and offering more support to employees. Perfect timing then for a new series in DocuWare‘s product blog that‘s devoted to "DocuWare for Human Resources." In the first part, we’ll cover five key benefits for managing job applicants:

 

Email Flood? From Curse to Blessing

According to Bitkom, Germany’s digital association, employees receive an average of 18 business-related email per day. For a company with 100 employees, that means 12,600 email in just one week. That‘s a lot of information…that’s only partially valuable if it simply snoozes in people’s inboxes. In this article, you‘ll learn how to manage email with DocuWare and why email management with DocuWare is not only effective but truly necessary.

 

Maintaining Order with Electronic and Paper Invoices

More and more invoices are received by email. This includes records that are scanned en route with a smartphone or can be downloaded via link from the Internet. Add to that all those paper invoices that are scanned in and digitized in your mail room. How do you bring order to all this invoicing chaos in a DocuWare file cabinet?

 

Handy Trick for Clearer Display of Archived Email

Anyone who works with email at work knows: lots of small files often come attached to an actual message, like a business partner’s logo or digital business cards. These non-essential attachments will then end up in your archive as inidividual files and are always displayed in the Client together with the message. With Connect to Outlook, you can block these unnecessary attachments during storage.

 

Receiving Email Invoices...and Quickly Processing Them

You receive more and more invoices by email? We’ll show you how you can organize your incoming mail in a way that all received invoices can be processed very efficiently – regardless if you receive an invoice in paper format or in electronic form. The most important thing to remember: store all invoices in one bucket!

 

Sending Invoices Electronically: Make the Switch with Your Own Tools

Would you like to send all your invoices electronically – or at least a large part of them? We show you how you can be clever and make the change to sending your invoices electronically – regardless if your invoicing program has an  email function or not. Even just using Word or Excel will let you enjoy the benefits of e-invoicing.

 

Never Print Out Forms Again

You know the drill: you receive an application form by email, are supposed to fill it out, sign it and send it back by email. So you print it out, fill it in, sign it, scan it and email it. Your grandparents once filled out forms with a typewriter, to make sure everyone could read them. And today?


 

Email Filing: Cut the Fat

With DocuWare Connect to Outlook, you can securely store your email in a file cabinet and make them accessible to co-workers. But sometimes not everything is worth storing. For example: a company‘s logo is often sent as part of an email, which is then automatically stored as its own file – in addition to the actual email content and more important attachments. A new option in DocuWare Version 6.8 helps you block wasteful files like this and make sure that the more important documents get all the attention:

 

Tutorial Video: Perfect Email Management

Email is an essential part of your daily work: you constantly receive messages from clients and colleagues with important information. But this information is tucked into different Outlook folders, just part of a whole flood of incoming email. It doesn’t take long and it becomes tougher and tougher to find the email that you need. Smart email management is different. With DocuWare, email is stored centrally along with all other documents.

 

DocuWare Tutorial: Super Quick Access to All Email: In Outlook and DocuWare

We navigate a flood of email every day. They are a critical part of your daily work and it’s critical to be able to access them all the time. With DocuWare, you can tap into your archived email in seconds, to be able to trace the entire communication with your customers and partners.

 
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