Finance executives in all organizations are being asked to look closely at their core processes. Two the main drivers for business process improvements are cost reduction and information security. Studies show there is great variation in the efficiency of financial processes. Bottom performers spend 2.13% of revenues on financial processes; top organizations only spend 0.57%. This cost disadvantage drops directly to the bottom line, making it difficult for organizations with paper-laden and inefficient financial processes to compete.
The more digital your business is, the less likely it is that a dependence on paper is negatively impacting customer satisfaction, increasing your exposure to compliance issues, reducing operational efficiency and decreasing overall productivity.
To help convey the benefits of eliminating paper from your business by becoming a paperless office, we’ve produced a new infographic using data from IDC, AIIM and our own case studies.
When dealing with local government offices, customers are always alarmed at the overwhelming amount of paperwork associated with even the simplest of processes. While these documents – and the checks and balances surrounding them – are there for a reason, government offices are starting to wonder: Is there a better way to handle documents in the digital age?
Some mid-sized businesses follow a disciplined document management strategy, but that’s hardly the norm.
In your typical workday, you probably process information in a variety of formats, including paper documents, electronic files and countless emails. If your company is like most businesses, that information winds up in isolated silos, such as email accounts, filing cabinets and shared network drives.
That’s fine — until you need to solve a problem.
You’ve set out to become a paperless company, and now you’ve implemented the paperless office software, strategies and processes you need to go 100-percent digital.
Congratulations! But now that you’re paperless, how do you ensure that your new system continues to grow and evolve alongside your company’s needs?
It’s time to measure the success of your paperless office initiative and document the solutions you’ve put in place.
The main reason most companies go paperless is to improve efficiency, so that they’re able to take on more business with the same number of employees. Doing before and after comparisons of your essential business processes should give you a good understanding of everything you’ve achieved by going paperless.
Today’s organizations feel the pressure to accomplish more and more with fewer resources. For many employees, it’s a struggle to stay on top of daily workflows because they’re inundated with information and hampered by inefficient, paper-based business processes. No wonder more organizations are seeking out paperless office solutions.
As with any technology initiative, there’s more to a successfulpaperless officeinitiative than purchasing the rightpaperless office softwareand hardware. You also need a strategic process that guides you toward your goal.
When you’re taking steps to become a paperless company, it’s inevitable that some users are going to hesitate or resist moving away from familiar, paper-based processes. The last thing you want is for users to feel like they’ve been forced into a business process change without having any input in designing the system.
In many paperless office initiatives, the leadership team does a good job of communicating the high-level benefits for the organization and specific departments, such as accounting or human resources, but fails to communicate the benefits to individual end users. Creating this awareness is key to effective change management.
If you’ve decided it’s time for your business to become a paperless office, it’s important to have a time frame for making the leap. For many organizations, “paperless in less than 90 days” is a great achievable goal, as well as a rallying cry that gets your team on the same page.
But what would need to happen in less than 90 days to consider the initiative a success?